We take privacy seriously at Reconnect and are committed to protecting your privacy and the
confidentiality of any personal information that you give to us (i.e. information which identifies you
or another person) in accordance with the General Data Protection Regulation 2016.
Personal information will only be used for the purpose for which it was collected and to keep you notified of our news and events.
We are committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure, we have put in place physical, electronic and managerial procedures to safeguard and secure the information we keep.
We will never part with your personal information, unless you have given your specific consent, and this would be in the course of providing the services we are offering.
1. The information that we hold
We hold information you have given us, for example as a user of our services, participant or potential participant in our projects, supporter, donor, participant or potential participant in one of our events, trustee, member of our advisory council or volunteer.
We will keep this information to the minimum and linked to the purpose for which we need it.
2. The reason for holding this information
We hold and process personal information for a number of reasons, which include:
- To manage our organisation
- To administer and keep a record of our programmes, activities and events, and of our communications with participants or potential participants in our programmes, our supporters and all with whom we deal
- To administer donations made and manage our communications with donors
- To claim Gift Aid on donations
- To fulfil contractual obligations
- To comply with legal obligations
3. The legal basis we rely on
The data protection law sets out a number of different reasons why an organisation may collect and process your personal information. We rely on the following legal bases:
Consent
Wherever possible we will ask for your consent to hold and process your personal information.
Legitimate interest
In certain circumstances, where we have not received your consent, we may process your information in legitimate ways that might reasonably be expected, without impacting your rights or interests, such as keeping correspondence you have entered into with us by any medium and contacting you in connection with it.
Legal compliance
If the law requires us, we may need to collect and process your information, for example in relation to the Gift Aid scheme or for accounting purposes.
4. The length of time we keep your personal information
We will hold your personal information on our systems for as long as is necessary for us to fulfil the purposes for which you provided your personal information to us. For example, we will keep a record of donations subject to Gift Aid for at least seven years to comply with HMRC rules.
5. How to control what we send you or request we update your personal information
The accuracy of your information is important to us. We want to ensure that we are able to communicate with you in ways that you are happy with and to provide you with information that is of interest.
Please contact us to change how we communicate with you or update the information we hold or opt out of receiving certain types of communications.
6. How we keep your personal information safe
We ensure that there are appropriate controls in place to protect your personal details and prevent them being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff and volunteers.
We will never share your personal information with any third party without your specific consent.
7. Your rights over your personal information
You have a variety of rights in respect of your personal information. You can withdraw the consent you have given at any time. You have the right to have access to the personal information we hold about you, to correct your personal information when incorrect, out of date or incomplete, to restrict how we use your personal information, and to delete your personal information from our
systems (this is known as the ‘Right to be Forgotten’).
In connection with the ‘Right to be Forgotten’, please bear in mind that upon request we will delete your personal details from our systems, but this can only be to the extent that we are permitted to do so by law or regulatory guidelines. For example, we are required to retain financial data for seven years.
8. How to find out more, raise concerns about data privacy or make a complaint
If you would like more information, or to have access to the personal information we have about you, to update it or if you have any questions or concerns about this policy, please contact the Director of Reconnect at the address given at the end.
To make a formal complaint about any aspect of Reconnect’s approach to data protection, please contact the Chairman of Reconnect at the address given at the end.
If you feel that your data has not been handled correctly, or you are unhappy about the response to any request you have made to us regarding your personal information, you have the right to lodge a complaint with the Information Commissioner’s Office (telephone: 0303 123 1113 or www.ico.org.uk).
Reconnect
Resource for London
356 Holloway Road
London
N7 6PA
Telephone: 0207 697 4065
www.reconnectonline.org.uk